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Administrative Assistant / Office Coordinator

Pleasanton, CA 94566

Posted: 11/18/2019 Industry: Advertising & Marketing, Other Job Number: 9441

Job Description

The Sales Administrative Assistant is primarily responsible for providing regional level administrative support for the following sales teams up to and including RVP: Account Management, Business Development and Product Categories. They must have a professional and energetic approach as well as good time management skills and the ability to multi-task.

Primary Responsibilities
• Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
• Supports the sales team with writing and maintaining business reviews and sales presentations as well as creating/preparing PowerPoint presentations
• Generates, runs and formats reports/spreadsheets in Excel; compiles data as well as various tracking tools
• Writes and edits executive-level correspondence
• Conduct research and manages special projects as necessary
• Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
• Coordinates and sets up conference calls and WebEx
• Meeting management to include: meeting planning, set up & logistic, taking & distributing meeting minutes
• Assist with preparation for special events, meetings and conferences; provides field marketing event support
• Associate On-Boarding
• Mail and Copy support: Open, sort, and distribute incoming mail
• Staples Corporate Tax and W-9 Information
• Perform other related duties as required or requested

Basic Qualifications
• High school diploma or GED
• Minimum one year experience in an office environment
• Excellent oral and written communication skills with an emphasis in spelling and grammar
• Proven multi-tasking capability and solid organizational skills
• Ability to interact professionally with people at all levels in the organization
• Basic computer skills to include; Microsoft Word, Outlook, PowerPoint and Excel

Preferred Qualifications
• Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint
• Proven ability to manage and prioritize multiple high-level projects simultaneously, while maintaining keen attention to detail
• 1-3 years supporting a sales or customer service organization that spans multiple locations
• Experience in maintaining a professional attitude while managing multiple deadline-oriented projects

Job Requirements


Meet Your Recruiter

Melissa Gallagher

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