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Executive Assistant

San Francisco, CA 94104-2612

Posted: 10/10/2019 Industry: Other Job Number: 9192

Executive Assistant – San Francisco, CA 94104-2612

6 Month Contract to Hire (expected long-term resource only)

This role is in San Francisco and is to support the Client Management Group whose primary function is to build and expand client relationships at large organizations.

  • Assist with typical day-to-day administrative assistant duties including
  • Maintaining calendars and scheduling meetings
  • Preparing client documents
  • Entering weekly or monthly expense reports
  • Making travel arrangements
  • Scheduling restaurant reservations or arranging for catering
  • Ensure information being entered into proprietary tools (e.g. CRM tool) is accurate/complete and done in a timely manner
  • Responding to all emails in a timely manner.
  • Interact with clients to arrange meetings and, occasionally, take notes at meetings

  • Ability to work well with colleagues at all levels
  • Ability to interface with clients effectively
  • Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively
  • A strong focus on detail and accuracy of work
  • Strong time management skills
  • Resourceful, proactive self-starter who can work independently
  • Follows through on agreed commitments
  • May require additional time commitment outside of normal business hours
  • High School diploma, Associates degree preferred
  • Outstanding technical skills in Microsoft Office Suite (PowerPoint, Word, Excel) and Outlook
  • Tech-savvy
  • Experience working directly with VPs/ Directors; handling a high volume of emails; calendaring/MS office tools.

    Will be providing support to 3 directors from the Client Management Group
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