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Administrative Assistant - Bilingual Korean English
Administrative Assistant – Bilingual Korean English
**W2 contract** ONSITE out of San Diego, CA ** Target W2 $25-28/hr
RESPONSIBILITES/REQUIREMENTS:
HQ Visitor Support
Provide general information to HQ visitors and assist with reservations and extension of lodging and transportation
Support visitors with hotel, transportation, meal/snacks, and any other emergencies on their behalf
Prepare meeting facility to have meeting with HQ or 3rd party vendor in real time
Resource Related
Maintain, track, and create reports for departmental resources (regular full time, outsourcing, HQ visitors and other visitors as needed). Create weekly resource HC and visitor HC reports
Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee
Provide name tags for new hires and recollect for terminations
Check with manager on asset return process going correctly when employee (RFT/Dispatcher/Vendor resource) leaves company
Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security
Finance Related
Assist Dispatcher to manage entertainment/social event budget & reimbursement needs
Purchase items for department such as but not limited to testing equipment, services, low value assets, office supplies, etc. for all employees (Dispatcher & RFT) and make sure items have been received by the requester
Purchase snacks, refreshments, and meals as needed by department
Create RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, FOC, samples, repair and construction, lost property, immigration related, etc.
Analyze San Diego Lab expenses on a monthly basis
General Support
Assist in event planning including scheduling, catering, setting up, and breaking down
Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
Assist as needed in preparing reports when hiring manager needs certain information to be analyzed and provide information to customers, internal employees, and share company communications
Coordinate and support HR related activities and events (DOS, Flu shots, Massages, other HR events as requested)
Serve as site emergency coordinator
Office Related
Communicate with GA for all facility inquiries, office construction, and submit work orders for office & janitorial improvements. Communicate with building management for vendor approvals as needed
Lead and coordinate office space management and internal/relocation moves with GA and Leaders
Check projector status in Video conference rooms. Assist on how to setup Video conferences for users
Maintain network access, applications, and printing, and resolves network difficulties via respective channels (IT, etc.)
Coordinate with IT POC and support in uptake of servers/desktop stations/network
Organization of server/IT room (as clean as possible)
Asset Related
Order sample devices and register on NASMS except the case of carrier lab entry for getting TA approval
Support lost asset audit with Finance team by locating and confirming asset tag number
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