**W2 Contract**San Diego, CA**Hybrid (Mon-Thur in office, Friday work from home)**
Top 3 skills:
Bilingual in Korean and English
Skilled in Microsoft Suite (Excel, Word, Powerpoint, etc)
Excellent communicator (reporting)
The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Responsibilities:
HQ Visitor Support:
Provide general information to HQ visitors and assist with reservations and extension of lodging and transportation.
Support visitors with hotel, transportation, meal/snacks, and any other emergencies on their behalf.
Prepare meeting facility to have meeting with HQ or 3rd party vendor in real time.
Resource Related:
Maintain, track, and create reports for departmental resources (regular full time, outsourcing, HQ visitors and other visitors as needed). Create weekly resource HC and visitor HC reports.
Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee.
Provide name tags for new hires and recollect for terminations.
Check with manager on asset return process going correctly when employee (RFT/Dispatcher/Vendor resource) leaves company.
Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security.
Finance Related:
Assist Dispatcher to manage entertainment/social event budget & reimbursement needs.
Purchase items for department such as but not limited to testing equipment, services, low value assets, office supplies, etc. for all employees (Dispatcher & RFT) and make sure items have been received by the requester.
Purchase snacks, refreshments, and meals as needed by department.
Create RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, FOC, samples, repair and construction, lost property, immigration related, etc.
Analyze San Diego Lab expenses on a monthly basis.
General Support:
Assist in event planning including scheduling, catering, setting up, and breaking down.
Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
Assist as needed in preparing reports when hiring manager needs certain information to be analyzed and provide information to customers, internal employees, and share company communications.
Coordinate and support HR related activities and events (DOS, Flu shots, Massages, other HR events as requested).
Serve as site emergency coordinator.
Office Related:
Communicate with GA for all facility inquiries, office construction, and submit work orders for office & janitorial improvements. Communicate with building management for vendor approvals as needed.
Lead and coordinate office space management and internal/relocation moves with GA and Leaders.
Check projector status in Video conference rooms. Assist on how to setup Video conferences for users.
Maintain network access, applications, and printing, and resolves network difficulties via respective channels (IT, etc.).
Coordinate with IT POC and support in uptake of servers/desktop stations/network.
Organization of server/IT room (as clean as possible).
Asset Related:
Order sample devices and register on NASMS except the case of carrier lab entry for getting TA approval.
Support lost asset audit with Finance team by locating and confirming asset tag number.
There are currently no related jobs. Please sign up for Job Alerts.
Loading...
Login to save this search and get notified of similar positions.
About San Diego, CA
Ready to embark on an exciting career journey in sunny Southern California? Explore our job opportunities in the thriving city of San Diego! Known for its stunning beaches, perfect weather, and vibrant culture, San Diego offers a unique combination of career growth and quality of life. With renowned attractions like Balboa Park, the San Diego Zoo, and the USS Midway Museum, along with a diverse culinary scene and a plethora of art galleries and theaters like the La Jolla Playhouse, there's always something new to experience. Whether you're a sports enthusiast looking to cheer for the Padres at Petco Park or seeking outdoor adventures at Torrey Pines State Natural Reserve, San Diego has something for everyone. Begin your job search today and discover why this picturesque city is the perfect place to elevate your career!
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.
