Location: Plano, TX Position Type: 12 + month contract to (hire + multi-extension capability) Rate: 50.00 /hr. W2
We are seeking an experienced, proactive, and highly organized Executive Administrative Assistant to provide high-level support to key executive leaders and their teams. In this critical role, you will serve as the primary information and communication manager, ensuring seamless daily operations, complex calendar management, and cross-divisional coordination.
The ideal candidate possesses exceptional judgment, discretion, multi-tasking abilities, and a proven track record of supporting C-suite or senior executive leadership in a fast-paced environment. Key Responsibilities
Executive Calendar & Schedule Management: Proactively manage extremely active, complex executive calendars; prioritize meeting requests, handle scheduling conflicts, and ensure executives stay on track throughout the day.
Travel & Expense Management: Coordinate detailed domestic/international travel itineraries and logistics. Prepare and submit travel and expense reports accurately and promptly.
Meeting & Event Coordination: Prepare agendas, manage board/committee logistics, arrange caterings, and coordinate town halls or executive offsites.
Document Control & Information Management: Review, draft, and approve invoices, memos, reports, financial statements, and executive communications. Triage incoming submissions and route critical items appropriately.
General Office & Administrative Oversight: Supervise general office operations, basic bookkeeping, vendor invoices, supply inventory, and records management systems.
Team & Operations Support: Manage staff onboarding/offboarding logistics (IT requests, equipment setup, system access). Respond to ad-hoc operational requests such as organizational chart updates and seating arrangements.
Basic Tech Troubleshooting: Perform basic triage and troubleshooting for standard office hardware, software, and phone issues before escalating to IT.
Cross-Divisional Liaison: Serve as a diplomatic point of contact between internal leadership, external clients, and administrative peers to foster inclusive collaboration and drive initiatives forward.
Qualifications & Requirements
Experience:10+ years of senior administrative experience, with mandatory experience directly supporting high-level executives.
Education: Associate’s degree (2-year degree) or equivalent professional work experience.
Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Time Management & Autonomy: Expert ability to work independently, prioritize complex workloads, and exercise superior time management.
Confidentiality & Discretion: Demonstrated expert ability to handle highly sensitive, confidential business and personnel information with complete integrity.
Communication & Interpersonal Skills: Outstanding written and verbal communication skills; strong relationship-building abilities across all organizational levels.
Preferred / Optional Qualifications:
Bilingual fluency in Korean and English (spoken and written) is a strong plus.
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