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Korean Bilingual Administrative Assistant

Ridgefield Park, NJ 07660

Posted: 04/01/2024 Job Category: Other Job Number: 18592

Job Description

**W2 Contract**Ridgefield Park, NJ**ONSITE**$18-20/hr**

Top 3 Skill Sets:
  • Responsibility
  • Humility
  • Positive

Our client is currently looking for a bright, dedicated, energetic and friendly Administrative Assistant to support the team and Executives of one of the most prestigious global companies.

What you’ll be doing:
  • Will be responsible for general administrative duties and assist EA team leader.
  • Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
  • Provide administrative support to ensure timely coordination of day-to-day activities.
  • Travel arrangements (domestic and international) and process invoices and travel expenses.
  • Coordinate and set up staff and client meetings, virtually and in person.
  • Coordinating arranging meeting rooms/Webex meetings, sending out meeting notices, confirming attendance, securing beverage, and catering needs, conference room setup and break down, working with the account and IT teams to ensure appropriate availability of audio/visual resources, tidy up during meeting, as appropriate, and light clean-up post meeting.
  • Support coordination of practice-wide initiatives including but not limited to: team events, dinners, meetings, restaurant reservations, and catering support (Budgets, contracts, pricing, transportation, accommodations, food and beverage selection and audio/visual requirements).
  • Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions.
  • Assist with staff on and off-boarding, including requesting equipment setup and system access if needed.
  • Responsible for ordering supplies for the team within budgetary guidelines.
  • Provide support to other management team members within the organization to ensure unity and smooth operation.
  • Ensure all policies are followed and items are processed within provided guidelines and.
  • Effectively handle related activities and communications with a high degree of professionalism, accuracy, and confidentiality.

Qualifications:
  • Associate degree preferred.
  • Entry Level of administrative or EA experience.
  • Microsoft Office Outlook, Word, PowerPoint, Excel
  • Must have exceptional organizational skills and be able to take a creative approach to problem-solving.
  • Positive attitude with exemplary planning and time management skills.
  • Proven ability to keep information organized and confidential.
  • Strong attention to detail, flexibility
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Thoughtful Collaborator: you build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
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