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Office/Facilities Assistant

Philadelphia, PA 19103

Posted: 02/07/2025 Job Category: Other Job Number: 20363

Job Description

ektello is partnering with a national insurance company to find a local Office/Facility Assistant to join and support their location, Market Street Philadelphia, Pennsylvania, 19103. This is a long-term, 12+ month contract that is onsite M-F. During the contract we offer PTO, paid holidays, medical, and 401k benefit options.  Please apply if you are comfortable with an onsite work schedule. 
A Facilities Services Assistant – Generalist serves as a key resource for internal and external clients in an office.

Reception and Facilities Services Support
  • Perform duties related to reception/switchboard including call and visitor handling
  • Meet, greet and announce visitors in a professional manner
  • Ensure visitors are identified in accordance with security procedures. Handle hoteling/visitor office space requests as required
  • Monitor to ensure housekeeping standards are maintained
  • Help to maintain the overall cleanliness and order/organization of the office space
  • Provide first line support and guidance for all Facilities Services processes, systems and tools - escalate issues in a timely manner and follow up/track to ensure issues are resolved
Requirements
  • 2+ years’ experience in a professional office environment providing general office support
  • Exceptional customer service skills
  • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and colleagues on the phone and in person
  • Professional demeanor and appearance
  • Reliable and punctual
  • Strong organizational skills, with demonstrated ability to multi-task and prioritize
  • Knowledge of AV equipment and limited technology in a meeting environment
  • Strong time management skills
  • Basic knowledge of Microsoft Office suite and Outlook
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