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Our client is looking for a Korean English Bilingual Executive Assistant to act as an information and communication manager for an Executive by providing high-level administrative support. The ability to prioritize while maintaining excellent organization and attention to detail is vital to completing the necessary responsibilities for the position.
Responsibilities:
Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Develop and maintain excellent working relationships with within and outside the company.
Assist in events planning, including scheduling, catering, set up and break down.
Place inventory requests for devices as needed & assist in ordering and tracking equipment
Assists various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review & approve invoices, reports, memos, letters, financial statements, and other documents.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, travel, board and other meetings.
Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests/handle conflicts or scheduling changes proactively
Triage and do basic troubleshooting for hardware. Software and phone issues.
Office supply management, and other general office management functions
Develop and maintain cross-divisional relationships with other admin assistants
Qualifications:
2 year degree or equivalent work experience
8-10 year’s experience required.
Experience working with executives mandatory
Microsoft Office skills required (PowerPoint, Excel, Word etc.)
Bilingual (English/Korean) in reading, writing and speaking
Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
Plan, organize, and prioritize multiple assignments and projects
Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
Ability to work across divisions and business areas to find solutions to problems
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