Logistics Accounts Payable & Reconciliation Specialist
Rate: 32.00 /hr. W2
Duration: 6 + month contract to (hire + multi-extension capability)
Location: Santa Ana, CA - ONSITE
Role Overview: We are seeking a detail-oriented and analytical Logistics Accounts Payable & Reconciliation Specialist to join our team. This role is a critical link between our supply chain operations and financial health. You will be responsible for ensuring the accuracy of logistics-related financial data, managing vendor payables, and performing complex reconciliations across multiple departments and third-party logistics (3PL) providers.
The ideal candidate possesses a mix of bookkeeping precision and a strong understanding of how goods move through a global supply chain.
Key Responsibilities
Reconciliation & Auditing: Reconcile and balance batch control totals against source documents or computer listings. Identify discrepancies, correct errors, and prepare necessary adjustments to maintain ledger integrity.
Invoice Management: Audit logistics invoices and supporting documentation to ensure full compliance with company policies and vendor agreements.
Vendor Payables: Manage and reconcile vendor payables across multiple departments, ensuring timely and accurate processing of payments.
Financial Record Keeping: Perform essential bookkeeping tasks, including high-volume data entry and the maintenance of detailed records related to logistics costs.
Reporting & Analysis: Prepare and analyze weekly and monthly pending reports to track outstanding payments and proactively resolve billing disputes.
Cross-Functional Collaboration: Partner with vendors, 3PL providers, and internal supply chain teams to ensure seamless payment processing and resolve operational bottlenecks.
Month-End Support: Assist in month-end closing activities, including the resolution of open General Ledger (GL) items and the preparation of accruals.
Process Improvement: Identify and report opportunities to streamline workflows and enhance the accuracy of our financial reporting.
Qualifications & Skills
Experience: 2+ years of experience in Accounts Payable, Logistics Coordination, or a similar financial data role.
Software Proficiency: Advanced proficiency in the Microsoft Office Suite (specifically Excel for data analysis/VLOOKUPs/Pivot Tables).
Systems Knowledge: Previous experience working within SAP, WMS (Warehouse Management Systems), or ERP platforms is strongly preferred.
Domain Expertise: A solid understanding of logistics and/or supply chain operations (e.g., freight terms, bill of lading, 3PL billing structures).
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