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Position Overview We are seeking a detail-oriented, analytical Procurement & Operations Specialist to support sourcing, vendor management, and business operations across functional teams. In this role, you will independently manage end-to-end procurement activities, drive RFP processes, maintain vendor compliance, and support key marketing procurement initiatives.
Sitting above an administrative level, you will serve as a critical operational bridge—tracking budgets, executing tactical negotiations, analyzing data metrics, and ensuring cross-functional alignment across internal business units and external vendors. Key ResponsibilitiesProcurement & Sourcing Execution
Independently manage sourcing and procurement processes, including bids, quotes, and tactical negotiations for marketing procurement activities.
Manage start-to-finish Request for Proposal (RFP) processes with minimal oversight for simple-to-medium complexity projects (market research, RFP drafting, and bid communications).
Encourage adoption of corporate procurement guidelines and Procure-to-Pay (P2P) best practices across internal business units to mitigate operational risk.
Support vendor sourcing portal workflows (BQMS), facilitating onboarding and conducting training for both internal teams and external suppliers.
Vendor Management & Compliance
Maintain strong supplier relationships and serve as a liaison across business units, external vendors, and third-party partners.
Evaluate and validate vendor compliance through periodic reviews, resolving sourcing discrepancies and contract issues as they arise.
Review contracts, cost proposals, and contract supplements to ensure alignment with organizational standards and budgets.
Business Operations & Data Analytics
Build and maintain central data repositories to track project statuses, metrics, and communications data.
Analyze complex datasets using advanced Excel capabilities (macros, formulas) to identify trends, generate audit metrics, and present actionable insights to all levels of management.
Track project budgets, transaction controls, and expenditures against established financial baselines.
Assist the team lead in creating operating manuals, standard operating procedures (SOPs), and work breakdown structures to improve workflow efficiency.
Qualifications & Background
Education: Bachelor’s degree in Business Management, Finance, Accounting, Economics, Supply Chain, or a related field required.
Experience: 2–4 years of experience in Purchasing, Procurement, Strategic Sourcing, Audit, or Business Operations.
Technical Skills:
Advanced proficiency in Microsoft Excel (including Macros, VLOOKUPs, pivot tables, and data modeling).
In-depth knowledge of SAP or similar Enterprise Resource Planning (ERP) systems.
Proficient in MS Project, Word, and PowerPoint.
Analytical & Financial Acumen: Strong mathematical and analytical skills with a proven ability to analyze business trends, forecast expenses, and execute data-driven problem solving.
Communication & Collaboration: Exceptional written and verbal communication skills; demonstrated ability to influence cross-functional teams and maintain positive relationships with stakeholders at all levels.
Professional Integrity: Keen sense of ethics, discretion, and financial oversight to anticipate potential conflicts of interest and ensure proper control over expenditures.
Work Environment & Key Attributes
Highly organized with superior attention to detail and time-management skills to prioritize multiple assignments in a fast-paced environment.
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