PR Sample Coordinator
Location: San Francisco, CA (Hybrid) Contract: 6-Months with high likelihood of extension Pay Rate: $23/hr
About the Role
We are seeking a highly organized, detail-oriented, and proactive PR Sample Coordinator to support the Public Relations team in managing product samples, editorial requests, influencer seeding, and day-to-day PR operations. This role is critical in ensuring timely execution of sample requests, maintaining accurate inventory, and supporting media and influencer initiatives that drive brand visibility.
The ideal candidate thrives in a fast-paced environment, excels at multitasking, and enjoys collaborating across teams to deliver seamless support for PR activities.
Key Responsibilities
Editorial & Sample Request Management
Manage and fulfill incoming editorial sample requests, ensuring timely processing and delivery through internal warehouse ordering systems.
Coordinate the end-to-end sample request process, including securing product, communicating availability, and providing shipment tracking updates.
Prioritize competing requests in partnership with the PR Manager to ensure deadlines are met.
Coordinate store pulls and cross-functional sample borrowing when urgent needs arise.
Order and track long-lead and seeding samples through internal product sample systems according to established timelines.
Provide regular status updates on outstanding sample requests and orders.
Troubleshoot and resolve issues with vendors related to sample fulfillment.
Influencer & Seeding Support
Support the planning, coordination, and execution of influencer and media seeding initiatives.
Assist in developing and maintaining seeding lists, including VIPs, influencers, editors, and media contacts.
Execute all aspects of product send-outs, including product pulls, packaging, shipping, and distribution tracking.
Inventory & Closet Management
Maintain accurate inventory records and update seeding and sample tracking grids.
Ensure the sample closet remains organized and all product is accounted for daily, including outgoing samples and returned merchandise.
Oversee the check-in and organization of all incoming product samples.
Administrative & Operational Support
Serve as a key point of contact for internal and external communications, maintaining a high level of professionalism.
Coordinate with mailroom and messenger services to resolve shipping and delivery issues.
Process and fulfill photo requests using internal asset-sharing platforms.
Provide general administrative support to the PR team as needed.
Team Collaboration
Attend and actively participate in team meetings, seeding meetings, and seasonal product kick-off sessions.
Partner cross-functionally with merchandising, product, marketing, and other internal teams to support PR initiatives.
Qualifications
1-3 years of experience in Public Relations, Fashion PR, Communications, Marketing, or a related field.
Experience working with product samples, editorial requests, influencer relations, or showroom/sample management preferred.
Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
Exceptional attention to detail and follow-through.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and inventory or sample management systems.
Ability to thrive in a fast-paced, deadline-driven environment.
Experience within fashion, retail, lifestyle, or consumer brands is highly preferred.
Preferred Qualifications
Previous experience supporting fashion or retail PR teams.
Familiarity with influencer seeding and media relations processes.
Experience coordinating shipments, logistics, or inventory management.
What You'll Bring
A collaborative and team-first mindset.
Strong problem-solving skills and adaptability.
Passion for fashion, retail, and brand storytelling.
A positive attitude and willingness to roll up your sleeves to support team priorities.
Ready to take your career to new heights? Explore job opportunities around the bustling city of San Francisco, California. Known for its vibrant tech scene, picturesque views of the Golden Gate Bridge, diverse culinary offerings like the famous clam chowder in sourdough bread bowls at Fisherman's Wharf, and the artistic vibe of the iconic street art at Clarion Alley. Work-life balance flourishes with easy access to outdoor adventures like hiking in Muir Woods, catching a Giants game at Oracle Park, or browsing through the exhibits at the San Francisco Museum of Modern Art. Join us in San Francisco and discover the endless possibilities this innovative and charming city has to offer.
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.
